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Users can either a) setup remote access to their office machine, or b) map the shared drive to their home machine. Have each user submit a ticket to Deskside for assistance if possible.
a) Setting up remote access to your office computer. Here’s the knowledge base article on connecting to your office computer: https://asu.service-now.com/kb_view.do?sysparm_article=KB0016886
1. Connect to cisco vpn
2. Make sure office machine set to never Sleep, Firewall set to allow access to Remote Desktop
3. Connect using the Microsoft Remote Desktop app on PC (built-in) or Mac (download from App Store)
4. Use the FQDN for computer name to setup Host info in rdc client. Eg. Tclatds-[servicetag].dhcp.asu.edu and use either asurite or asuad to login. Eg. Asurite\[asuriteID] or asuad\[asuriteID]
b) Mapping to the Sanford Server. As for drive mapping, ASU computers should have the drive mapped. Whatever folders you have access to now while on campus, you will have the same access remotely. Users will only need Cisco VPN connected. If users need to get in folders that they currently don’t have access to, then submit a ticket with who needs access to what, and Kenny Chow or Jack Kidwell can grant access appropriately.
Personal machines will require additional steps as shown below.
First make sure you are connected to the ASU VPN. You can get the Cisco AnyConnect software from https://myapps.asu.edu/
The address for the vpn server is sslvpn.asu.edu/2fa
Sign in with your ASURITE and Password, in the third field enter push, phone or sms or a Duo Passcode
Down Dog (see https://www.downdogapp.com/schools ), has made all of their apps completely free until July 1st for all students and teachers (K-12 and college) so that they can have access to wellness at home through the end of the semester.
Learn how to adjust and connect with your colleagues working remotely. These resources provide information about how to lead a remote team, balance family and work and etiquette when attending a virtual meeting.
Let Marilyn know if this will be a regular need so this can be sent to the Dean’s office for approval. For occasional needs, you can come in briefly and practice social distancing. The buildings will be locked, so be sure to bring your building gate/door key.
Mail will be delivered/picked up on Tuesday and Thursday only.
All time reporting continues uninterrupted
For employees enrolled in direct deposit, paychecks will continue to be distributed to the registered account. For employees that receive physical paychecks, they will be mailed to your address on file. Verify your address is accurate using the instructions noted under the “Update your contact information” section above. Log into the payroll and compensation webpage if you would like to enroll in direct deposit.
All purchasing and reimbursement policies and procedures are still in place.
Requests for reimbursement on any trips not approved prior to the travel date must be authorized via email through Marilyn Thompson.
We are requiring the use of ZOOM for all spring thesis and dissertation defenses. Students may now schedule their defense through the iPOS defense scheduler tool, and indicate that the defense will be held virtually. The defense will be advertised on the Graduate College website and open to a virtual audience.
If you have any questions, please feel free to reach out to
Thanks to the work of ASU, ASU Bookstores, Follett, and RedShelf, students can access textbooks at no cost for the Spring semester from the most common publishers. Instructions available here: https://uto.asu.edu/sites/default/files/accessing_no_cost_textbooks_via_redshelf.pdf
No. Your instructor will communicate all classroom procedures and how to take exams remotely.
In an effort to continue supporting instructors with the transition to remote teaching, office hours for support are now held virtually. The Instructional Designers from The College and UTO staff are ready to assist you with zoom and remote teaching-related inquiries. See the times available for virtual office hours.
The College, Online Curriculum and Digital Innovation team has also compiled remote teaching resources and information that you can quickly access on a single webpage. View the webpage.
As you formulate your plan for assessing students in our new remote-teaching environment we encourage you to consider strategies that recognize virtual proctoring constraints. For example, you might decide that a "take-home" exam or a "final project" might meet your assessment needs. Also please consider open notes approaches for exams which can alleviate some proctoring limitations.
The following options are available for immediate use:
● Already built into Canvas and uses Canvas quiz feature
● Prevents students from opening anything else on their computer for the duration of the exam. Exceptions can be made for specific web sites and a scientific calculator. Videos of the student's test taking experience are reviewed by artificial intelligence for violations. Videos are also available for instructors to review. The setup is relatively simple.
● Canvas quizzes can be multiple choice or open-ended essay type questions
● Many ideas are possible with this approach including capturing students work on problems
● Requires utilization of Canvas quiz environment. Not the best option for hand written exams.
Using a live Zoom session for proctoring
● Similar to face-to-face proctoring
● Students would be sent the exam by the instructor right before the test and asked to print it out and then enter a Zoom session where they would be "watched" by the instructor, TA, or graders during the exam
● Immediately after the exam students use a phone scanner app to upload the exam
What things should I consider when using Zoom for proctoring?
Why can't I use RPNow for my f2f or hybrid class?
ASU has a license with RPNow that covers usage for online courses only. PSI (RPNow parent company) is not able to handle the scale of ASU's on-campus environment.
What if a student doesn't have a webcam?
If the student is local, the University Library has laptops available for check-out.
BYENG 214 (CIDSE lab) has all in one computers with webcams.
How do I ensure that the student is the one taking the exam (ID Verification)?
With Zoom, it is recommended to require students to appear on screen with a webcam. If you have a large class, ask students to show their ID.
Respondus can be used without video recording. Make sure to enable the "Monitor" feature if you want to have a video recording when using Respondus. This is recommended for ID verification.
Due to the teaching remote efforts this semester, Yellowdig is now available free of charge to faculty until June 30th.
Yellowdig is an online collaboration platform to promote active engagement and discussion in the remote classroom.
For more information regarding Yellowdig, please see resources listed below:
If you have any questions regarding Yellowdig, please contact The College online team at firstname.lastname@example.org