New Hire Information
Payroll packet and I-9 form
All hires that do not have an active position with the university will need to complete new hire paperwork within 72 hours of their official start date. It is suggested that employees complete and submit their paperwork prior to their start date to ensure there is no delay in the processing of their hire and that they have access to ASU services in a timely manner. To register for New Employee Orientation, please visit the Orientation page.
New hires & rehires > 12 months – All new hire employees and rehires that have been separated for more than 12 months will need to complete the New Employee Payroll Packet.
Rehires < 12 months – All rehires that have been separated for less than a year will need to complete a new I-9 form. New hire paperwork can be submitted to an HR team member of the Central HR Team Monday – Friday, 8:00 a.m. to 5:00 p.m in https://www.asu.edu/map/interactive/?id=120&mrkIid=63025. Newly hired and rehired employees will need to bring with them the originals of the acceptable forms of identification to complete the I-9 form with a Business Services HR team member. The list of the acceptable documents can be found on the last page of the payroll packet or I-9 form.
Out-of-State hires who would like to complete their new hire paperwork prior to their arrival at ASU, and are not able to deliver the paperwork in person, will need to get copies of their acceptable forms of identification notarized. To do this, the originals and a copy of the acceptable identification can be taken to a notary for notarization. The out-of-state hire can then send their completed paperwork along with the notarized copy of their acceptable identification to:
Tempe University Center
1100 E. University Dr.
Temp, AZ 85281
*New Employee Payroll Packet and the I-9 form can be submitted to the Office of Human Resources on any of the four campuses locations. If this option is chosen, the employee should contact a Business Services HR team member to notify them that the paperwork has been submitted.
In addition to the New Employee Payroll Packet, all new hire employees are required to undergo a background check. New faculty hires will need to complete the Consent and Disclosure form and submit it to the HR Team member of the Central HR Team Monday – Friday, 8:00 a.m. to 5 p.m. in https://www.asu.edu/map/interactive/?id=120&mrkIid=63025
ASU ID number
Once a new employee has submitted their new hire paperwork and their hire or affiliate access has been processed, they can obtain their ASU ID number by contacting a Business Services HR team member or by going to MyASU > My Profile tab > IDs and then click on “Click Here”. This 10-digit ID number (e.g., 100xxxxxxx or 120xxxxxxx) will be used for many purposes throughout their employment.
The Business Services HR team member will request affiliate access for all new hire employees once the completed New Employee Payroll Packet has been submitted. New hire employees will receive an email within 24 hours from the University Technology Office notifying them of how to activate their affiliate ID. If a new hire employee does not receive this email, they should contact the university’s helpdesk at 1-855-278-5080. When contacting the helpdesk, employees will need to know their affiliate ID and/or their ASU ID#. This information can be obtained by contacting a Business Services HR team member. Additional information regarding ASURITE activation can be found at the Help Center.
Rehires or existing employees
Employees who already have an existing affiliate ID and are unable to access their account may need to reset their password. Information and access to reset a password can be found here. When resetting the password online, employees will need to know their affiliate ID and/or their ASU ID#. This information can be obtained by contacting a Business Services HR team member. If an employee is unable to reset their password online, they will need to contact university’s helpdesk at 1-855-278-5080 for further assistance.
Supervisors are responsible for ensuring new employees have the proper equipment and will need to coordinate with the Business Services HR Team to request what is needed.
New employees can sign up for direct deposit online through MyASU beginning with their start date of employment. In My ASU, go to the Employee Info tab > My Employment > Payroll > Direct Deposit to access the online form. This online form can also be used to change an existing direct deposit.
Federal and state tax forms
New employees can complete their Federal W-4 and Arizona State A-4 forms online through My ASU beginning with their start date of employment. In My ASU, go to the Employee Info tab > My Employment > Payroll > Tax Information > W-4 Tax Information or A-4 Tax Information. These online forms can also be used to change existing tax allocations.
Faculty and staff – New Employee Orientation is designed to acquaint benefits-eligible employees with the University, provide onsite sign up for services, and to provide information about major benefits such as health insurance and retirement plans. Orientation is held in HR on the Tempe campus throughout the academic year. To register for New Employee Orientation, please contact the Business Services HR Team.
New faculty (Tenured and Tenure-track) - Many of the services covered in the new employee orientation are also available during new faculty orientation. Faculty are encouraged to attend new faculty orientation for a host of other information related to your career at ASU. For information, please visit the Provost’s Website.
Rates, availability and information on transportation programs can be obtained through Parking & Transit Services online.
Sun Card/Pitchfork ID
An ASU photo identification card can be obtained from the Sun Devil Card Office, which has locations on all four ASU campuses. Employees will need to know their ASU ID number to complete this process and may contact a Business Services HR team member to obtain this information. Employees can choose from the basic Sun Card or the Pitchfork ID MasterCard Check Card. Either ID may be used to obtain university parking decals, bookstore discounts, library privileges, event tickets and access to certain buildings on campus.